Terms and Conditions and Payment Plan document
Feb – Dec 2026 Friday cohort
Please ensure you read this document thoroughly as important information is included, then sign and return via email.
NB: Your signature is required in two places if you wish to use the payment plan.
Course dates
10am to 4pm on Zoom
Fridays in 2026
20th February 6th March 24th April 8th May
5th June 3rd July 4th September 9th October
6th November 4th December
Allocation of places
Allocation of places will be subject to the agreement of our Director of Learning (Carol Belsey) and the tutor (Mary Clair Kelly) following an informal interview. Their decision to invite a counsellor to apply for the course, once an interview has taken place, and/or to accept a counsellor to the course will be final.
Cancellation of course
CB Counsellor Training Ltd reserves the right to cancel or postpone the course if minimum numbers of 10 participants are not reached. In the event or cancellation a full refund will be made.
Attendance/Completion of Course
85% attendance of the 10 training days is required to pass the course. Those not achieving this can be awarded a certificate of attendance by CBCT Ltd stating the hours attended, if requested, but will not be able to complete the course and receive the OCN certificate.
Those not achieving all the criteria for the course can be awarded a CBCT Ltd certificate of attendance if they have achieved 85% of the course, if requested. This can be converted to the OCN London course completion certificate, upon completion of all the criteria. Please see the course guide for more criteria details/timeframes (available in the online classroom at least 4 weeks before the course begins).
We expect students to only miss training days for emergency and illness not social events/holidays. However, students should not attend if they are not able to actively participate in the day due to illness or distressing life events. We do not record any part of the training days and cannot offer a recording to absentees. They are only offered as live, interactive training.
Finances
Course deposit:
£300 due within two weeks of the offer of a place.
£20 payment plan admin fee due within two weeks of the offer of a place.
To take advantage of our payment plan please read the payment plan details and agreement on page 5, sign the agreement and return. The admin charge needs to be paid at the same time as the deposit. The deposit is non-refundable unless the course is cancelled.
All payments to:
CB Counsellor Training Ltd
Starling Bank
Sort code: 60 83 71
Account: 79890798
Please use reference: L5FRI26B. If your payment comes from a business account please advise the name of your business when you pay.
Course balance payment:
The course fee is £1600. Therefore £1300 is due in full on 9th January 2026.
Failure to pay the deposit and/or balance on time will result in the student’s place on the course being revoked.
A receipt will be issued for your deposit and payment plan admin fee and a second one once all the balance has been paid. Receipts will be sent by email. Please retain for your records. Duplicate receipts or other styles of receipt (e.g. requested by accountants) incur an admin charge of £25 each to be paid before the duplicate is made available.
No refunds are given for individual dates missed by a participant.
The full course fee must be received by 9th January 2026 (or 9th June 2026 if using the payment plan). Failure to pay in full/arrears will result in the student not being allowed to attend training days and their access to the online classroom will be closed until payment/s are received.
No refunds are offered at any stage after the deposit is paid or during the course except for in the case of close family bereavement. This allows us to continue to offer courses with only 12-14 participants. Students should therefore ensure they are aware of the professional and financial commitment they are making.
Bereavement refunds
Close family bereavement includes only children (both child and adult), siblings, partners or parents. A copy of the death certificate is required. In these cases, if the student wishes to or is asked to leave the course and a refund offered students can opt to join a later cohort if they wish (at the Director of Learning’s discretion). The full fee of the new course will be due.
Refunds in case of close family bereavement:
The deposit is retained. Each training day incurs a cost (above the £300 deposit) of £130. Therefore, using the date you need to leave the course, we will calculate any excess money held by CBCT Ltd on your behalf for days which cannot be attended and will refund the excess minus an admin charge of £25.
Resignation from course
Resignations from the course are accepted in writing only to the Director of Learning via email. The full fee for the course remains due and is retained. Access to the online classroom is closed on the final day of the course.
If a student resigns from the course before they have been given access to the online classroom and their space can be filled by another student before the course begins, we will issue a refund (minus the deposit and an admin charge of £25) and access to the online classroom is closed. The full fee is due and retained if the space cannot be filled by another student.
Reflective Writing Sample
As part of the joining process, we require each student to provide a writing sample of 400-500 words. More details will be provided in a separate document. This document must be received one month before the course begins at the latest. A student cannot join the first training day if this document is not received.
Insurance, Membership body and supervision
All students are to ensure they are insured to work therapeutically with Children and Young People, that they are a member of a counselling professional membership body and that they work with a supervisor approved by CBCT Ltd.
Working with Children and Young People (CYP)
We accept hours gained from the first day of the course for the client and supervision logs if the student has previously worked with CYP or is currently doing so. However, those who have not worked with children and /or young people before should not start working with them until at least after the fourth training day and only when they and their supervisor feel the course has given them sufficient knowledge and confidence in their abilities to start this specialist work and can ethically, following their code of ethics, make a sound decision to do so. There is no cut-off date for client and supervision hours.
BACP members should note that their Training Curriculums request that students do not begin working with CYP until they have attended all of any course. Please discuss with your CYP Supervisor.
Independent Learning plans (ILP)
ILPs are offered to those students who have a diagnosed additional need (medical, physical or educational) which can be evidenced. It is each student’s responsibility to advise us of additional needs at interview when asked or later (if diagnosis is confirmed whilst undertaking the course and/or assignments) and to provide the documentation required. Support cannot be provided if we are not aware of need.
If a student declines to inform us or declines an ILP no additional support, in addition to that offered to all students, can be offered.
Privacy
We take your privacy very seriously and will only use personal information given to provide the products, services and information you have requested from us or to administer your account with us. Your email address will be shared with your tutor to allow them to contact you regarding individual tutorials. All details will be destroyed once your training relationship with us comes to an end.
Overseas learners: This online course is open to learners living overseas and outside of the UK. Please note that we are a UK based training provider and are therefore governed by UK jurisdiction.
Please read, agree to the following statements, sign, date and return to us via email.
Joining the course also indicates your agreement to our terms and conditions.
I agree to the Terms and Conditions stated in this document and
I understand if I do not attend 85% of the training days I cannot pass this course.
I understand that if I do not pay my deposit and balance payment/s on time my place on the course will be revoked and access to the online classroom resources removed. I also understand it is my responsibility to make all payments. Reminders are not issued.
I understand a writing sample is required at the latest one month before the course begins.
I understand that without this document returned I will not be allocated a place on the course.
I understand if I do not disclose a condition that affects my learning and/or decline an ILP no additional support can/will be offered.
Please delete the following statements which do not apply or highlight the one that does in another colour.
I do not have a diagnosed condition/additional need for which reasonable adjustments may be necessary whilst I undertake this course, and I do not have a need for any additional support.
I have a diagnosed condition/s but have decided I do not require an ILP or any adjustments to the course. I will advise Carol Belsey if I change my mind (before assignment commencement only).
I have a diagnosed condition/s and would like to agree an ILP with Carol Belsey.
Name ………………………………………………………………………
Signature ………………………………………………………………………
Date ………………………………………………………………………
Please sign using your actual written signature scanned on to this document. Typed signatures are not accepted.
Please find the payment plan document on the next page.
Level 5 Course in Counselling Children and Young People Payment Plan Agreement
Feb – Dec 2026
The schedule for instalment payments is:
9th Nov 25 £162.50
9th Dec 25 £162.50
9th Jan 26 £162.50
9th Feb 26 £162.50
9th March 26 £162.50
9th April 26 £162.50
9th May 26 £162.50
9th June 26 £162.50
Payments should be made on the dates stipulated above by direct debit. Late payments incur a penalty charge to cover additional administrative costs and if necessary, an invoice will be sent to you for these charges.
Penalty charges:
Over 7 days + 5% of the amount due
Over 14 days +10%
Over 21 days +20%
Over 28 days +25%
This payment plan is a benefit we offer, not a right and if abused it will be withdrawn once two payments have been missed. The student will be advised by email, and the full outstanding fee will be due immediately.
Please confirm and sign:
I wish to use the payment plan and agree to the terms and conditions for its use.
I understand it is my professional responsibility to adhere to these terms and conditions and follow the plan and that late payments are not acceptable and that CBCT Ltd does not send reminders.
I understand that if I do not make the payments access to the course and the course materials will be revoked until payment is received and the payment plan will be withdrawn.
Name:
Signature:
Date:
Please sign using your actual written signature scanned on to this document. Typed signatures are not accepted.
CB Counsellor Training Ltd reg:13357355 (England and Wales)
18 The Old Dairy, The Green, Godstone, Surrey. RH9 8DY.